|
We are a firm whose principal goals are to provide the
highest quality legal services available anywhere and to be an instrumental part
of each client’s success. The Firm seeks long-term, partnering relationships
with clients, to the end of providing the best total solution to the client's
legal service needs.
SUMMARY OF JOB DESCRIPTION
Under general
supervision, supports the delivery of quality legal services to clients by
providing secretarial and administrative assistance to attorneys, performing
complex and specialized secretarial and clerical tasks, and working
collaboratively and cooperatively with others in a team-oriented environment.
ESSENTIAL JOB
FUNCTIONS
Essential functions
include those set forth below. Other duties may be assigned. Regular and
predictable attendance is an essential function of the job.
Prepares
Documents:
Using the firm’s word
processing and document management software, keyboards, prepares and processes
correspondence and memoranda as well as complex legal documents according to the
requirements of each practice group. Composes and drafts routine cover letters
and documents. Proofreads documents and checks for appropriate formatting,
spelling and grammar. Prepares revisions, tables of contents and tables of
authority, and redlines documents as directed. Coordinates lengthy and complex
document preparation with the Technical Document Specialists as needed. Arranges
for filing and service of documents as required with the courts, governmental
agencies, and other parties.
Processes Mail:
Reviews and
routes incoming mail and fax communications. Prepares and processes outgoing
mail and faxes, arranging for specialized mail or messenger services as
required. Ensures that all attachments, exhibits and enclosures are included.
Coordinates activities with the mailroom and fax personnel as needed.
Maintains
Calendar:
Maintains and updates
the calendars for assigned attorneys, including meetings, appointments, due
dates, and client-related activities. Coordinates specific client dates with the
Calendar and Court Services Department as needed.
Maintains Files:
Works with the
Records Department to create and maintain client files and indexes. Marks case
or matter related documents as needed with filing instructions to ensure proper
filing. Performs routine filing and retrieves files as needed. Maintains chron
files and administrative files for assigned attorneys.
Coordinates
Financial Functions:
Prepares daily
timesheets for assigned attorneys and submits in a timely manner. Prepares
expense reimbursement and disbursement requests. Assists in preparing client
bills and coordinates client billing matters with the Accounting Services
Department.
Provides
Administrative Support:
Prepares and
processes new client and matter forms. Receives and screens phone calls and
takes messages as required. Receives and directs clients and visitors.
Coordinates travel arrangements, prepares itineraries, and prepares travel
expense reports. Schedules meetings and arranges for conference rooms and meals.
Maintains and updates contact names and addresses in the firm’s contact
database. Communicates effectively with clients and with others in the firm. Is
proactive in anticipating the business needs of the assigned attorneys; plans
ahead and meets deadlines.
Cooperates with
Team Efforts:
Demonstrates
effective teamwork and provides assistance to other secretaries as time permits.
Serves as a back-up secretary as required. Works cooperatively with other
departments and individuals in the firm.
Other:
Performs other
related secretarial and administrative duties as assigned. Periodic overtime
work will be required.
To Apply:
Please send resume and salary requirements to
our preferred recruiter: Spring Krogue, Recruiter Pacific Coast
Staffing
Email:
Spring@PacificCoastJobs.com Ph: 415-546-2500
·
Fx: 415-546-2510
|
We offer a GENEROUS referral bonus.
Click here!
|
